How to Create and Apply a Deposit to an Account

Deposits are money collected and separately documented in a family’s account. The deposit may be held for an individual child or the entire account and can be applied to the family's account at a future date. Deposits are not recognized in the family's overall account balance. The following article provides instructions on creating a bill for a deposit and applying the deposit to a family’s account.

*The billing view featured in this article is a new experience and may look different than what you currently see in your Kangarootime environment. If you are interested in learning more about enabling this view, please contact Helpdesk@kangarootime.com.

TABLE OF CONTENTS

Create a Deposit Transaction Type
Add a Deposit Transaction to an Account
Apply Deposit to Account
Return Deposit to Account

Create a Deposit Transaction Type

Select Billing from the purple navigation menu
Select Settings
Select Transactions
Select +Add Transaction Type button
Enter the Name to identify the deposit transaction
Select the Charge option for the type of transaction
Select a center(s) to apply the transaction
Select the Roles with permission to create the transaction. (For more information on Roles and Permissions please read our article Overview of Roles and Permissions)
Select a GL Code to apply to the transaction if applicable
Select Save

Add a Deposit Transaction to an Account

Select Families from the purple navigation menu
Select Accounts
Select the Family Account to add a deposit
Select the Billing tab
Select the Activity tab
Select +Add button
Select Charge
(Optional) Select Child to apply deposit from the drop-down menu
1. Selecting a child will apply the deposit to an individual child. Leaving the field blank will apply the deposit to the entire account
Select the Deposit Charge from the drop-down menu
Enter the Amount of the Deposit
Enter an Optional Note
Select Save

*Please Note: A family will be billed automatically for the deposit transaction on their next Itemized Bill. A Center can choose to send a family a Manual Itemized Bill to charge an account immediately.

Apply Deposit to Account

Once the deposit payment is received the funds will need to be applied to the family's Deposit tab.

Select Families from the purple navigation menu
Select Accounts
Select the Family Account to apply the deposit
Select Billing tab
Select Deposits tab
Select the +Add Deposit Record button
Enter the Date and Deposit Amount
Optional to apply to Child and a description
Select Save

Return Deposit to Account

Once the deposit payment is received the funds will need to be applied to the family's DEPOSIT tab.

Select Families from the purple navigation menu
Select Accounts
Select the Family Account to return the deposit
Select the Billing tab
Select the Deposits tab
Select the Return Deposit button
Select the checkmark button to return the deposit to the entire account or individual child
Edit the Deposit amount if applicable
Enter the optional description text field
Select Save

Please contact helpdesk@kangarootime.com with any questions.

Looking for something specific?

Create a Deposit Transaction Type

Add a Deposit Transaction to an Account

Apply Deposit to Account

Return Deposit to Account

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