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How to Create and Apply a Deposit to an Account

  • Updated

Deposits are money collected and separately documented in a family’s account. The deposit may be held for an individual child or the entire account and can be applied to the family's account at a future date. Deposits are not recognized in the family's overall account balance. The following article provides instructions on creating a bill for a deposit and applying the deposit to a family’s account. 

 

TABLE OF CONTENTS

Create a Deposit Transaction Type

  1. Select Billing from the purple navigation menu
  2. Select Transactions
  3. Select +Add Transaction button
  4. Select Transaction Type
  5. Enter the Name to identify the deposit transaction    
  6. Select Debit radio button for the type of transaction
  7. Select a center(s) to apply the transaction  
  8. Select the Roles with permission to apply or refund the transaction. (For more information on Roles and Permissions please read our article Overview of Roles and Permissions) 
  9. Select a GL Code to apply to the transaction if applicable
  10. Select Save

Add a Deposit Transaction to an Account 

  1. Select Families from the purple navigation menu
  2. Select Accounts
  3. Select the Family Account to add a deposit 
  4. Select BILLNG tab 
  5. Select Transactions tab 
  6. Select +Add Transaction button
  7. (Optional) Select Child to apply deposit from the drop-down menu 
    1. Selecting a child will apply the deposit to an individual child. Leaving the field blank will apply the deposit to the entire account
  8. Select the Name of the Deposit Transaction from the drop-down menu  
  9. Enter the Amount of the Deposit 
  10. Enter an Optional Note 
  11. Select Save

A family will be billed automatically for the deposit transaction on their next Itemized Bill.  A Center can choose to send a family a Manual Itemized Bill to charge an account immediately. 

 

Apply Deposit to Account 

Once the deposit payment is received the funds will need to be applied to the family's DEPOSIT tab.

  1. Select Families from the purple navigation menu
  2. Select Accounts
  3. Select the Family Account to apply the deposit 
  4. Select BILLNG tab 
  5. Select DEPOSITS tab
  6. Select +Add Deposit Record 
  7. Enter the Date and Deposit Amount 
  8. Optional to apply to Child and a description
  9. Select Save

Return Deposit to Account 

Once the deposit payment is received the funds will need to be applied to the family's DEPOSIT tab.

  1. Select Families from the purple navigation menu
  2. Select Accounts
  3. Select the Family Account to return the deposit 
  4. Select BILLNG tab 
  5. Select DEPOSITS tab
  6. Select Return Deposit
  7. Select the checkmark button to return the deposit to the entire account or individual child
  8. Edit the Deposit amount if applicable
  9. Enter the optional description text field
  10. Select Save

Please contact helpdesk@kangarootime.com with any questions.

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