Fees are reoccurring tuition or program costs assigned to single and/or multiple classrooms. Fees are added to a child's enrollment contract for billing automation.
TABLE OF CONTENTS
- How to Create a Fee
- How to set up Early drop-off/Late pick-up fees
- How to set default fees for your classes
- How to Schedule Fee Changes
How to Create a Fee:
- Select Centers from the navigation menu
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Select Fees
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Click on + Add Fee
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Complete the mandatory fields (indicated with an *)
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Click Save
Select a Fee Type
Session Fees - Tuition is divided into a daily charge rate
Flat Rate - Tuition charge set for a particular time period, i.e. weekly, monthly
Select from the three available Fee Structures:
Session Fee Structure
This fee will apply to the child per session. If you offer half day fees, you can change the utilization to 50% and set start and end times accordingly.
Number of Days Fee Structure
This fee applies with a sliding scale based on the amount of sessions booked for the child per week.
Please see the example below:
A child attending 1-3 days in the week will be charged $115.00 per day.
If the child attends 4 days in the week, they will be charged $113.00 per day.
If the child attends all 5 days in the week, they will be charged $112.00 per day.
Number of Siblings Fee Structure
This fee is based on the number of children scheduled on the same account, per day. Each scheduled child will change the fee amount charged per child.
Please see the example below:
If only one child attends the center that day, they will be charged $109.00.
If two children attend the center that day, they will be charged $106.00 each.
If three children attend the center that day, they will be charged $103.00 each.
Setting up Early drop-off/Late pick-up fees to your Center or School
You can set up rules to automatically charge families in alignment with your policies for early and late penalties.
For example, if a family were 25 minutes late to pick up their child, they would be charged $20.00 in extra fees. That would account for the 15-minute grace period and an additional 10 minutes charged at $2.00 per minute.
Setting Default Fees for Your Classes
Individual fees may be set as default fees within your classes.
- Select Centers from the navigation menu
- Select Classes
- Select a Class
- Use the dropdown boxes to set your Permanent and Casual Fees
- Select Save
Please note, you can also Create Fees specific to this class from this page.
How to Schedule Fee Changes
All fee changes should be scheduled to display changes in the system. Changes in Early drop-off and Late pick-up fees should also be scheduled for record-keeping purposes.
Schedule future fee changes:
- Select Centers from the navigation menu
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Select Fees
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Select the Fee you would like to increase
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Click the + button within the Schedule box
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Select the date you would like your Fee to take place
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Update fee prices relevant to the schedule change
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Click Save
Please contact helpdesk@kangarootime.com with any questions.