Kangarootime Dashboards, Reports and Printable Exports

Attendance Section

Reporting Guide

Provides information required to submit for Child and Adult Care Food Program CACFP purposes

• Filter daily meals based on meal price (Free, Paid, Reduced, Not Provided

Provides attendance of individual and all rostered students by month and provides a global overview of attendance patterns and trends

• Filter by subsidy attendance
• Filter by CACFP food program meal price
• Filter by individual class/program

Attendance Section

Attendance and Roster Information

Provides information on expected weekly student attendance and what day(s)

• Weekly roster report - current or future week(s)
• Filter by Class or Grade
• Optional Emergency Contacts list can be added to report
• Optional Health Summary can be added to report

Provides date(s) student attended program, the person, time and method used to check in/out a student in addition to the total duration of care provided.

• Attendance filtered by class or student(s)
• Custom date range

Provides student location information, including which staff member the student was with on a given date, when the student arrived or left, who processed their check-in or check-out, when they joined a class, and any transitions throughout the day.

• Filter and export by a specific day’s event

Provides weekly based information on booked vs actual attendance related to a school location along with the capacity of the location to determine staffing requirements

• Defined by care type

Printable blank pdf sign-in sheet designed for downtime or offsite location attendance tracking

• Recommend using Rosters report available in the KT School module

Printable weekly class attendance schedule with child’s name, space assigned with an open checkbox to manually mark.

• We recommend using Rosters report available in the KT School module

Provides information on how many hours individual staff worked for a custom weekly period. Export is in pdf format and has signature area

• Exports are set by location
• Print all staff or selected staff
• Use a custom weekly time frame with both weekly and multi-week totals displayed

Provides a weekly time log and totals for individual staff based on one or multiple locations for the weeks selected. 

• Filter by single or multiple locations
• Use a custom time frame which provides individual weekly totals

Provides information on how to view all employee profile information (name, address phone, etc.) in one spreadsheet.

• Print Employee Profile information
• Filter by Active, Pending, or Deactivated
• Filter by location and employee tags

Provides information to determine how many staff and student enrollments the business needs to maximize financial and enrollment opportunities.

• Businesses will need to utilize Kangarootime time log features for report accuracy.

View and print all student information, including document uploads in one document.

• Entire Student Record can be viewed as a pdf
• May print individual profile page(s) for licensing

Families Accounts

• Documents Tab

View and print individual documents related to the account by student

• Immunization records (expired or current)
• Allergy documentation
• Enrollment Forms
• Custom Data Field documents for an Account, Student or Contact

Families Accounts Billing Section

• Statements Tab

View and print a family’s account statements by:

• Weekly Statements (can be used for payment receipts)
• Monthly Statements
• Yearly Statements

Families Accounts Billing Section

• Itemized Bill Tab

Families Account

• History Tab

Exports

Attendance Category

Provides weekly based information on booked vs actual attendance related to a school location along with the capacity of the location to determine staffing requirements

• Defined by care type

Printable blank pdf sign-in sheet designed for downtime or offsite location attendance tracking

• Recommend using Rosters report available in the KT School module

Printable weekly class attendance schedule with child’s name, space assigned with an open checkbox to manually mark.

• Recommend using Rosters report available in the KT School module

View and list contact information and contact permissions for a student.

• Contact phone number
• Contact email address
• Pick up/drop off permissions
• Permission to view and pay bill

View, print and filter student health and wellness information by class and selected date range

• Allergies
• Medical conditions
• Restrictions
• Immunization expiration dates

View and print students’ emergency contacts and primary contacts within separate columns.

• All Primary and Emergency contacts are listed

Enrollment Section

Reporting Guide

• Provides an at-a-glance view of student enrollments with multiple filters to help monitor class size and support capacity planning.  
  • Counts of unique enrolled and schedule students are separated for reporting purposes.  

• Provides an overview of class rosters and associated student-level details, to assist with managing enrollment and auditing student contract information.  
  • Enrollment visualization including enrollments over time, and average enrollments per week assist with identifying trends
  • Contact information and drop-in schedules are included within the report.

• Provides a high-level summary of registration and enrollment activity over time. Provides a quick and clear view into registration across registration stages to assist with strategic decisions.
  •  Report must be configured to the business’s registration configuration (Program or Inquiry Flow)

• Provides a comprehensive snapshot of student registrations, tracking counts by latest application stage, along with a financial summary of total fees and subsidies.
• Track enrollment pipeline health across individual or multiple schools and programs 
• Reconcile registration-related revenue and subsidies 
• Audit individual application journeys and financials 

• Provides a high-level view of student enrollment levels across the organization. Assess how effectively capacity is being used.
  • Multiple filters aggregates data by school or class, and are categorized by key metrics such as Spots, Hours, FTE (Full-Time Equivalents), or Revenue. 

Billing Section

Reporting Guide

• Provides a comparison of enrollment and financial data by calendar year to calendar year
  • Multiple filter options including location, and class programs

• Provides the ability to view current and past financial statuses of family accounts.
  • Multiple filter options including Accrual or Cash Basis view
  • Seamless navigation: A user can open accounts directly from the report to view a more detailed transaction history

• Provides the ability to view a summary of financial and engagement events across accounts to assess account health, track recent activity, and identify accounts that may require follow-up.
  • Multiple filter options including account status
  • View attendance history alongside financials 
  • Identify accounts that are up to date, and which ones have outstanding totals.

• Provides a clear and detailed view to collection performance and outstanding balances across a business. 
  • Multiple filter options available including 7-day or 30-day aging intervals, specific account search, and enrollment status
  • Assist in viewing collection efficiency – lower numbers indicate better efficiency

• Provides a detailed overview report that compares and matches the billed amounts with actual transactions, payments, and outstanding balances.
  • Multiple filtering options available including custom time period, locations, and specific family accounts.
  • View paid payments that have yet to reach the business account to review any discrepancies between funds that have and have not yet been deposited.

• Provides a revenue summary view and breaks down revenue sources
  • Multiple filter options available including transaction types for auditing purposes
  • Drills down to the account level for greater insight