Kangarootime offers a suite of powerful financial reports, including the Accounts Receivable Report, Account Summary Report, and Income Report, designed to help childcare centers and early learning facilities effectively manage their finances, optimize cash flow, and gain actionable insights into their financial health. If you are interested in other Kangarootime reporting needs, please refer to the Attendance Reporting Dashboard or Enrollment Reporting Dashboard guides.
Table of Contents:
Executive Metrics
The Executive Metrics report offers a comprehensive comparison of the current year's enrollment and revenue performance versus the previous year, helping to illuminate both trends and drivers of change across your schools. Yearly comparisons can be filtered by calendar year, quarter, or a custom range, providing flexibility in how yearly time frames are viewed.
Key Features
- Enrollment & Revenue: Comparison Track changes in average weekly enrollment and total revenue, benchmarked against the prior year to easily identify areas of growth or decline.
- Tuition Analysis: View the percentage of full tuition-paying students per school, allowing for targeted assessments of pricing strategies and discounting impact.
- Retention vs. New Enrollment Breakdown: Gain visibility into student population dynamics with separate views for retained and newly enrolled families.
- Drill-In Capability for Deeper Insights: Drill-in reports enable users to explore data by School Tags, School, and Class
*Purpose & Benefit This report is designed to provide actionable data that supports better decision-making, improves forecasting, and identifies opportunities for program improvement and enrollment strategies.
Account Summary Report
The Kangarootime Account Activity Report serves as an extensive overview of the current and past financial statuses of family accounts during a specified period of time. For example, one could use this report to gain clarity into what has been charged to an account during a selected timeframe to audit their financials. This report allows users to pull financial information based on their business preferences with the accrual or cash basis filters.
Key Features:
- Accrual Basis Filter: This will demonstrate revenue as the service is rendered.
- Cash Basis Filter: This will recognize that revenue is based on the payment due date.
- Seamless use: Can access accounts directly from the report to navigate to a more detailed transaction history.
- Exportable: Click into the associated three-dot action button (view the location in the video below)
Account Activity
The Account Activity report offers a high-level summary of financial and engagement events across accounts. It brings together key metrics from the Billing module, helping administrators quickly assess account health, track recent activity, and identify accounts that may require follow-up.
Key Features:
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Latest Financial Activity
View the most recent payments, bills, and balances for each account. -
Attendance Snapshot
Understand engagement by seeing attendance history alongside financials. -
Current & Outstanding Balances
Instantly identify which accounts are up to date, and which ones have outstanding totals that need attention. -
Account Status Filter
Useful for analyzing billing activity of accounts with future enrollments, enabling better outreach if needed.
Definitions:
Account Outstanding Total Summary
Outstanding Amounts + Amounts "to be billed" – Pending Payments
Ideal for proactive financial oversight.
Outstanding Total by School
Aggregates each school’s total of: Current outstanding balances + Future “to be billed” amounts
Purpose and Benefits:
- Monitor overall account health
- Identify accounts needing billing follow-up or communication
- View comprehensive account activity in one place—payments, attendance, and balances
Accounts Receivable Report
The Kangarootime Accounts Receivable Dashboard offers a clear and detailed view into the collection performance and outstanding balances across a business. By tracking unpaid amounts and analyzing age of debt, this report supports targeted collection efforts. With this dashboard, you can stay on top of unpaid invoices, identify potential payment bottlenecks, and improve your cash flow management.
Key Features:
- Collection Performance: Monitor the effectiveness of your collection efforts. Evaluate metrics such as debt collection efficiency and debt concentration risks to assess the number of days it takes to collect payments for each month and the risk of debt across accounts.
- Accounts Receivable Summary: Get an overview of your outstanding invoices and total accounts receivable. Monitor the average age of your receivables to identify potential collection issues and take proactive measures to ensure timely payments.
- Aging Analysis: Debt is categorized by age, using either 7-day or 30-day aging intervals. This helps prioritize collections based on how long balances have been outstanding. Depending on the business’s billing cycle, they should toggle to their billing cadence.
- Collection Efficiency Insights: By highlighting overdue amounts and aging trends, the report provides a snapshot of collection effectiveness. Lower numbers indicate better efficiency.
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Flexible Filters: Users can refine the report view using filters such as:
- Account Enrollment Status
- Account Tags
- Specific Account Search
- Exportable: Click into the associated three-dot action button (view the location in the video below)
Purpose and Benefits:
- Debt visibility across schools
- What accounts are outstanding
- Which schools within a business have the highest debt
- Supports proactive and strategic collections
- Helps maintain healthy cash flow
- Aids in identifying at-risk accounts early
Billing Reconciliation
The Kangarootime Billing Reconciliation report offers a detailed overview that compares and matches the billed amounts with actual transactions, payments, and outstanding balances. It ensures accuracy in financial records by identifying discrepancies between invoiced amounts and received payments, helping businesses track returns, overcharges, or missed payments. The report includes data from both the billing system and payment records and serves as an essential tool for financial teams to verify the integrity of their accounting processes.
Key Features:
- Undisbursed Payments: View paid payments that have yet to reach your business account to review any discrepancies between funds that have and have not yet been deposited.
- Filtering: Sort information by a custom time period, by a certain school, and look into specific family accounts.
- Account Detail: Access family accounts by clicking into their associated Bill ID #.
- Exportable: Click into the associated three-dot action button (view the location in the video below)
Income Report
The Income Report offers a detailed breakdown of all revenue-generating transactions, giving administrators a clear view of how income is generated across various sources. Designed to support financial auditing and oversight, this report helps verify the accuracy of charges applied to customer accounts.
This is not the preferred report for reconciliation because the transactions and payments will not necessarily match due to timing.
For example, if you run the report with the Billing History date Filter, the transactions that were billed in the time period will have payments processed or disbursed later, meaning the payments displayed in that time period were most likely for a different set of transactions.
Key Features:
- Revenue by Charge Type: Income is categorized by charge type (e.g., tuition, discounts, subsidies) to help identify and analyze different revenue streams. Any transaction types marked as “Tuition” will be displayed in the Tuition category.
- Transaction-Level Visibility: The report displays all transactions that have been added to accounts, providing a transparent audit trail for reviews. Forward balance line items that occurred in a different time period are excluded from the transaction break down.
- Revenue by GL Code: Understand the revenue generated by each GL Code (program, age group, discounts, etc.) within your center. This feature enables you to identify high-performing financial drivers and explore opportunities for growth.
- Revenue Trends: Track your revenue over time with easy-to-read graphs and charts. Identify seasonal patterns, growth trends, and fluctuations in revenue, empowering you to plan and adjust your budget accordingly.
- Exportable: Click into the associated three-dot action button (view the location in the video below)
Purpose and Benefits:
- Enables in-depth analysis of what transactions are being added to accounts
- Supports internal audits
- Enhances transparency in billing and income tracking
- Helps identify trends or anomalies in billing
Please contact helpdesk@kangarootime.com if you have any questions.