When an account is eligible and approved for a subsidy sponsorship or subsidy billing, Kangarootime provides a simple way to add the subsidy billing to children on the Account. This allows you to ensure the subsidy amount or parent co-pay amount is billed correctly to the account.
Before adding a subsidy record to an account, confirm that the student has a session based fee assigned to their enrollment contract. Refer to How to Create and Manage Fees for additional information on session fees.
To Add a Subsidy Record to an Account:
- Select Families
- Select Accounts
- Search for and select the account in need of a subsidy record
- Select Agency
- From the Agency screen, click the +Add to Subsidy button. This will present all necessary fields to the subsidy record created and billed correctly. Complete all required fields (indicated with an *).
- Once all required fields are filled out, click the Enroll button, and the subsidy will be applied to the selected child. *Please note that the Exclude Contract field should only be used in instances where more than one contract is in place for a child on an account, and one of the contracts should NOT have agency billing applied.
* Please reference How To End Subsidy Billing on an Account if the subsidy amount or the child's co-pay amount changes.
Please contact helpdesk@kangarootime.com if you have additional questions.